Job Details

Overview:

We are a dynamic architectural and construction firm with over 20 years of experience, offering services in architecture, roofing and waterproofing consulting, construction management, and forensic consultation. We serve a broad range of clients, including business owners, homeowners, developers, architects, contractors, associations, educational institutions, property managers, insurance firms, and legal professionals.

We are looking for a proactive and organized Administrative Assistant to join our team. This role involves closely collaborating with the VP and President, driving operational efficiency, managing projects, and contributing to business growth.

Responsibilities:

Administrative Tasks:

• Manage the CEO's calendar, appointments, and meetings.
• Anticipate and address the CEO's needs proactively.
• Prepare client reports, presentations, and responses to Requests for Proposals (RFPs).
• Oversee project intake and close-out procedures.
• Maintain records using T-Sheets, Monday, and Pipedrive.
• Manage office environment, supplies, and coordinate events.
• Handle company travel arrangements and monitor the general email account.

Client Relationship Management:

• Build and maintain strong client relationships.
• Keep detailed records of client interactions.
• Communicate updates to clients and assist with project proposals.
• Identify new client opportunities and represent the company at industry events.
• Conduct client feedback interviews after project completion.

Qualifications:

• Proven experience in administrative or executive support roles.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency with technology, including CRM software like Monday or Pipedrive.
• Discretion, problem-solving skills, and a proactive attitude.
• Experience with website management and social media is a plus.
• Ability to work independently in a fast-paced environment.
• Strong interpersonal skills for building and maintaining relationships.

If you are organized, detail-oriented, and have a passion for supporting dynamic teams, we encourage you to apply for this role.