Job Details

Overview

Position Summary:

As The Facilities Manager at Werfen, you will be responsible for ensuring the efficient and safe operation of our facilities. Your role involves overseeing day-to-day facility operations, including maintenance, cleaning, security, waste management, energy management, budgeting, and compliance with local, state, and federal regulations. Additionally, you will plan and manage various projects to extend the life of and/or improve the facilities and related infrastructure. Your strong leadership and organizational skills will be instrumental in maintaining and enhancing the buildings and coordinating with various teams to ensure a seamless and secure work environment.

Responsibilities

Key Accountabilities:

• Manage the facility's operational and capital budgets and ensure cost-effective solutions for facility maintenance, life cycle management, and upgrades.
• Develop capital expense forecasts to ensure facilities meet current and future organizational needs.
• Oversee facility space allocation and planning.
• Manage the maintenance and timely repair of facilities, grounds, and related systems, including HVAC, plumbing, electrical, fire safety, building automation, as well as ancillary items such as office furniture, vending machines, water filtration, and kitchen appliances.
• Conduct regular facility assessments to identify areas of risk, deferred maintenance, savings opportunities, and develop and execute corrective action plans as needed.
• Monitor the general condition of facilities, ensuring cleanliness and upkeep of all areas including lobbies, meeting rooms, break/lunchrooms, and storage areas.
• Manage facility maintenance requests to ensure timely response and customer satisfaction.
• Communicate with appropriate stakeholders to minimize production impact related to facilities maintenance and repairs.
• Update maintenance and service procedures and schedules to meet organizational and employee needs and continuously improve department performance.
• Oversee the building management system and ensure its optimal functioning for a safe, energy efficient, and productive work environment.
• Oversee and maintain custodial functions, recycling/organic waste removal, and waste hauling to maintain a clean, hygienic, and organized facility.
• Manage and review service contracts for facilities vendors.
• Oversee and develop the Facilities Department.
• Establish team performance goals and maintain department performance against set goals and standards.
• Establish and maintain a culture of safety and excellence within the department.
• Supervise the quality of work for department employees and vendors to ensure tasks are performed to company standards.
• Manage relationships with landlords and real estate service providers to ensure compliance with agreements.
• Implement and administer building security protocols to ensure the safety and security of all employees and assets.
• Manage Facilities Projects.
• Oversee the development, execution, and reporting of facility related projects to support current and future company needs.
• Facilitate development of documented project requirements with direct input and approval from key stakeholders.
• Ensure projects meet user requirements, applicable laws and regulations, and are executed to company standards.
• Provide regular written updates on project status with emphasis on budget, scope, timeline, and potential issues that may significantly impact these aspects.
• Work with vendors to prepare project budgets.
• Pursue federal, state, and local incentives and tax credits where possible.
• Life-Cycle Management.
• Recommend and facilitate updates to existing infrastructure to ensure facilities continue to meet organizational and employee needs.
• Perform lifecycle evaluations of critical systems.
• Develop written plans for life extensions, upgrades, etc.
• Comply with applicable Werfen standard operating procedures (SOPs), ISO, FDA, and other Quality System regulations, as well as applicable Environmental Health & Safety, Human Resources, and other regulatory and administrative policies.
• Ensure compliance with local/state/federal regulations, including OSHA, Fire, APCD, and all other applicable entities.
• Reflect Werfen values in both conduct and quality of work.

Qualifications

Knowledge & Experience for the position:

• Education /Knowledge
• Associate's degree in Facilities Management, Engineering, Business Administration, or related field.
• Knowledge of relevant codes, standards, and regulations.
• Strong knowledge of building systems, including HVAC, lighting, plumbing, and electrical, as well as maintenance protocols.
• Excellent organizational and leadership skills.
• Ability to effectively communicate with various stakeholders and manage multiple tasks simultaneously.

Experience

• Five or more years' experience in facility management required, preferably within a life sciences manufacturing environment.
• Experience supervising, motivating, and leading a small team.
• Experience with negotiating and reviewing vendor contracts.
• Experience managing facilities projects.
• Experience in construction and/or project management preferred.

Skills & Capabilities:

• Demonstrated competency in written and verbal communication.
• Direct & indirect leadership, training, problem-solving, and organizational skills required.
• Subject matter resource for all levels of the organization.
• High level of emotional intelligence to excel in a demanding management position.
• Ability to relate well to others and understand customer service and team building concepts.
• Ability to tailor communication style and method to best fit the situation or individual(s).
• Required computer skills include working in a networked environment using a Windows and/or Windows-like interface. Competency with Outlook, PowerPoint, Excel, and Word software programs; working knowledge of Enterprise Resource Planning (ERP) system such as SAP.

Travel requirements:

• Some travel required (<10%)