Job Details

Overview

Pegasus leads the way in comprehensive cleaning and maintenance solutions. We leverage cutting-edge technology to create and maintain clean, healthy, and safe indoor environments for commercial, industrial, and manufacturing facilities.

Job Skills / Requirements

***ONLY LOCAL CANDIDATES WILL BE CONSIDERED***

Under the general direction of the CFO, the Payroll Supervisor oversees and manages all aspects of payroll administration. This role is responsible for achieving the organization's payroll processing objectives, ensuring compliance with state and federal regulations, and fostering strong relationships with external auditors, state and federal agencies, and internal departments. The Payroll Supervisor plans, coordinates, and leads the activities of the payroll department, including supervising team members and improving processes.

This position requires a highly detail-oriented individual with extensive knowledge of payroll administration, including compliance with state and federal laws. Familiarity with collective bargaining agreements (CBAs) and union payroll processes is preferred and would be an asset in supporting the organization's diverse workforce.

Essential Functions

1. Responsible for front line payroll, including processing payroll and working with Pegasus' Outsourced PEO (Professional Employer Organization).
2. Manages and tracks vacation and sick accruals for union and non-union employees.
3. Manages union dues reporting.
4. Responsible for Time Off accrual maintenance.
5. Maintains PegTime (Internal System) hours budgets.
6. Conducts hours budget/actual variance analysis and reporting.
7. Manages/oversees all timecard corrections for Frontline and Administrative employees.
8. Processes or approves manual checks for terminated and other manual check needs.
9. Responsible for all payroll reports.
10. Responsible for Form W4 and other tax documents, as required.
11. Reviews and processes training hours.
12. Manages workload, assigns tasks, and oversees payroll department employees.
13. Maintains current knowledge of applicable state and federal wage and hour laws.
14. Stays current on payroll systems to ensure alignment with HR benefits and related processes, supporting effective accounting.
15. Facilitates management and employee understanding of payroll procedures.
16. Ensures strict confidentiality of financial records, employee information, and payroll data.
17. Responsible for filing all payroll documents.
18. Other duties as assigned.

Requirements

• Bachelor's degree or equivalent years of experience.
• 3 - 5 years of specialized payroll experience.
• Working knowledge of CA payroll laws.
• Familiarity with collective bargaining agreements (CBAs) and union-related payroll processes is preferred.
• Ability to interpret and apply union contracts for payroll compliance is a plus.
• Experience managing payroll for unionized workforces, including handling union dues, benefits, and wage structures, is highly desirable but not mandatory.
• Understanding of labor laws and collective bargaining agreements is advantageous but can be developed on the job.
• Must be able to work onsite 5 days a week (Monday-Friday).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English; bilingual Spanish is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Must pass a background check, provide proof of work authorization, and complete an I-9 and E-Verify process.
• Must always align with Pegasus DNA.

Competencies

• Organizational Skills
• Time Management
• Financial Management
• Ethical Conduct
• Technical Capacity
• Communication Proficiency
• Deep knowledge of local, state, and federal laws affecting payroll.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Technology Proficiency

All Supervisors and above in leadership positions must be comfortable using computers, laptops, tablets, smartphones, and various technology systems, including reporting and ticketing systems. Leaders are expected to be able to enter data, submit reports, and adapt to new systems as needed. Familiarity with current tools and the ability to learn new technologies quickly are essential for ensuring smooth workflow and operational efficiency.

Supervisory Responsibility

This position has supervisory responsibilities, managing the payroll team.

Work Environment

This job operates in a professional office environment. Routine use of standard office equipment such as computers, phones, photocopiers, and filing cabinets is required.

Physical Demands

The physical demands are representative of those required to perform the essential functions of this job. This is largely a sedentary role; some filing may be required, including lifting files, opening filing cabinets, and bending or standing on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position, with hours from Monday through Friday, 8:30 a.m. to 5:30 p.m.

Additional Information / Benefits

• Benefits: Medical Insurance, Dental Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan
• Screening Requirements: Criminal Background Check