Job Details

Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.

SUMMARY:

The Procurement Specialist conducts complex, informal and formal procurements for equipment, goods, materials, supplies, services, and construction. The Procurement Specialist is responsible for requesting bids and proposals, writing and overseeing the preparation of contracts, negotiating contract terms, researching and interpreting contract provisions, and awarding contracts to vendors. The Procurement Specialist also updates the SAP procurement system, resolves contract discrepancies, drafts reports, and maintains procurement files.

Application Review: Priority will be given to applications received by May 16, 2025.

The position will remain open until filled.

EXAMPLE OF DUTIES:

Essential Functions

• Prepares and conducts effective and appropriately prioritized acquisitions of equipment, goods, materials, supplies, construction, and services.
• Drafts accurate contracts for formal and informal procurements, including but not limited to, Requests for Proposals (RFPs) and Invitations for Bids (IFBs), in accordance with local, state, and federal regulations, as well as MTS policies and procedures.
• Analyzes bids and proposals for content and price, administers the evaluation process, negotiates favorable contract terms, selects vendors, and awards contracts in accordance with authorized approval levels.
• Researches and interprets contract provisions including contract processes, penalties, and compliance terms.
• Ensures that the deliverable goods and services meet MTS needs and requirements by assisting the requesting department with development of specifications and scopes of work.
• Provides technical expertise and guidance to MTS employees and bidding companies, including contractual agreements and procurement processes.
• Resolves all contract discrepancies.
• Updates the SAP procurement system and documents procurement files in electronic format.
• Generates accurate and timely reports and drafts agenda items for the Board of Directors.
• Provides continuous effort to improve procurement operations, streamline work processes and work cooperatively and jointly with others in order to provide quality customer service.
• Stays up-to-date on industry trends, new products, services, and technology.

Duties May Include, But Are Not Limited To, The Following:

Solicits small businesses, Disadvantaged Business Enterprises (DBE), and Women-Owned Business Enterprises (WBE) to participate in the MTS procurements.

• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills and Abilities

Knowledge of or ability to learn MTS policies and regulations; knowledge of Federal Transit Administration (FTA) regulations is a plus; experience with Job Order Contracting (JOC) and construction is also a plus; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; exceptional verbal and written communication skills; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; exceptional collaborative and team-centric working style; strong presentation, leadership and management skills; excellent knowledge of procurement administration.

Physical Requirements

The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work may at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may on occasion require travel to external locations and agencies.

Experience/Education/Certificates/License(s)

Possess a bachelors degree from an accredited university in Public Administration or Business Administration, and/or a minimum of five years of experience as a Procurement Specialist, Contract Manager or Administrator, Buyer, or an equivalent position preferably in a high-volume public agency. A combination of relevant education and applicable experience may be substituted for the degree requirement. Must possess and maintain a valid California drivers license.

GENERAL:

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

SALARY GRADE:

The anticipated starting pay for this position is between $79,000 - $90,000. This range represents the expected starting salaries for new hires, typically within the lower to mid-portion of the overall salary range, which encompasses the full potential earnings for the role. Candidates with salary expectations outside the anticipated hiring range may reach out to the Talent Acquisition Specialist facilitating this recruitment.

Salary offers are based on factors such as the knowledge, skills, abilities, and relevant experience of the successful candidate, while taking into account internal equity, budget constraints, and other market factors. This position is in salary grade #10, which has a minimum of $78,811 and a maximum of $111,911. Salary grades are typically adjusted annually to ensure they remain market competitive.

DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.

EEO is The Law - Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

MTS is an Equal Opportunity Employer with an ongoing commitment to treat all people, including

customers, co-workers and the public at large, with dignity and respect. As a public transportation

agency, MTS is committed to providing an inclusive workplace that reflects the diverse communities

in which we work and live.

MTS supports and promotes an environment that is free of discrimination and harassment. MTS

recruits, hires, trains and promotes individuals without regard to race, color, sex, religion, ancestry,

national origin, age, gender, marital status, medical condition, pregnancy, physical or mental

disability, genetic information, gender identity, gender expression, sexual orientation and military

status, veteran status or any other status protected by federal, state or local law.

MTS encourages veterans, military spouses and people from different backgrounds to apply for

open positions for which they are interested. Additionally, MTS employees are encouraged to refer

qualified candidates from all backgrounds and age groups. At MTS, we are committed to a fair and

equitable workplace where everyone is a respected and valued member of the team.