Job Details

Senior Administrative Assistant
Location: Downtown San Diego
Hours: Full-time, In-Office
Job Type: Contract to hire
Pay: $25- $30/hour

About the Role:
We are seeking a reliable, organized, and detail-oriented contract to hire Senior Administrative Assistant to support our office operations and leadership team. This role requires strong administrative skills, the ability to manage multiple priorities, and a proactive approach to problem-solving.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements on behalf of CEO.
• Organize and maintain office supplies, kitchen, and common areas.
• Assist with planning team meetings, office events, and social activities, board meetings, and yearly conferences.
• Support onboarding and offboarding of employees, including setting up equipment and accounts.
• Handle general IT support tasks like ordering equipment and assisting with conference room technology.
• Prepare and proofread documents, spreadsheets, and presentations.
• Assist with internal communications and maintain organized records.
• Provide occasional personal assistance to leadership as needed.

• 3+ years of administrative or office management experience.
• Strong organizational and time management skills.
• Comfortable with technology and able to learn new software quickly.
• Proficient in Microsoft Office, Google Workspace, and communication tools like Slack or Teams.
• Experience with MacOS and related applications is a plus.
• Excellent written and verbal communication skills.

• Must pass a background check (including drug and credit checks).
• Occasional after-hours availability may be required.
• Full time in office role
• Must be unemployed to be considered for the role