Job Details
OFFICE ASSISTANT
2025-06-06 Vista Hill Foundation San Diego,CA
Description:
HOURS
Full time, Monday - Friday day shift.
PAY
$18.00 per hour.
This is a starting rate and may be adjusted up based on education and experience.
Current Vista Hill employees in these job titles for 2025 are paid $18.00 - $18.50 per hour.
BENEFITS
This position receives employer-paid benefits, including medical, dental, vision, paid time off (vacation and sick leave), paid holidays, and employer-paid retirement account.
ABOUT US
Vista Hill is all about serving people. As a dynamic community-based organization, we develop and maintain a diverse array of quality services and programs throughout San Diego County. Our programs range from brief early intervention and preventive work with youth experiencing challenges, to treatment with school age kids, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.
At Vista Hill we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Vista Hill is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
POSITION
The Office Assistant is the first -level contact of the Stein Education Center school office. They perform clerical work involving general office functions, computer and typing skills. Ability to work independently and to carry out assignments with minimum instructions, adhering to prescribed routines and practice. Ability to work well with others, and to assist students, staff and visitors cooperatively and courteously. Ensures data entry is timely & accurate to meet program needs.
Duties include:
- Greets visitors, ensures proper check-in and directs to the appropriate person or department.
- Assist with general office duties.
- Prepares form letters, correspondence, completes forms and reports and filings.
- Assists with translating duties as needed and able.
- Answers and screens incoming calls. Takes accurate messages or refers call to voice mail as appropriate.
- Responsible for setting up and maintaining program files neatly, accurately and up to date.
- Maintains and schedules SEC in-services.
- Keeps updated spreadsheet listing all staff required in-services, licenses, tests, etc. Updates spreadsheet with new expiration date.
- Prepares and distributes office mail.
- Sends out requested records.
- Runs assigned reports.
- Assists with petty cash.
- Perform other duties as assigned in a timely manner.
- High school diploma or general education degree (GED); and a minimum of one year in a clerical/administrative position.
- May require bilingual abilities based on population needs.
- Employee must have computer knowledge and experience with office equipment.
- Proficient in typing is required.
- Bilingual English/Spanish required.
- Must pass pre-employment background check, TB test and drug screening.
HOURS
Full time, Monday - Friday day shift.
PAY
$18.00 per hour.
This is a starting rate and may be adjusted up based on education and experience.
Current Vista Hill employees in these job titles for 2025 are paid $18.00 - $18.50 per hour.
BENEFITS
This position receives employer-paid benefits, including medical, dental, vision, paid time off (vacation and sick leave), paid holidays, and employer-paid retirement account.
ABOUT US
Vista Hill is all about serving people. As a dynamic community-based organization, we develop and maintain a diverse array of quality services and programs throughout San Diego County. Our programs range from brief early intervention and preventive work with youth experiencing challenges, to treatment with school age kids, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.
At Vista Hill we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Vista Hill is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.