Job Details

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid. Compensation will be determined based on industry standards, candidate experience, and salary expectations to ensure fairness and transparency.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

The Mission Support Specialist plays a critical role in supporting administrative, financial, acquisition, and facility operations functions while ensuring effective maintenance & repair coordination and program support within the PMO.

Essential Job Functions:

• Meeting Facilitation & Coordination
• Organize and facilitate meetings and working sessions to ensure objectives are achieved.
• Set and manage agendas, track action items, control meeting flow, and ensure stakeholders receive timely updates.
• Prepare and distribute meeting minutes, coordinating follow-up activities as needed.
• Acquisition & Procurement Support
• Assist in acquisition program management, ensuring procurement timelines, milestones, and regulatory compliance are met.
• Develop Statements of Work (SOW), Statements of Objectives (SOO), and Performance Work Statements (PWS) to align with federal acquisition regulations.
• Conduct market research and vendor analysis to support informed procurement decision-making.
• Financial & Budget Management
• Track and report funding allocations, managing financial transactions through SAP and TRIRIGA.
• Submit Purchase Requisition Requests (PRRs) and collaborate with finance teams on budget execution.
• Provide cost estimation and financial analysis, ensuring accurate forecasting and expenditure tracking.
• Data & Mission Support
• Manage data tracking and reporting, ensuring compliance with TRIRIGA or its replacement.
• Maintain contract files, purchase logs, inventory tracking, and funding records for facility operations.
• Prepare QA/QC reports, update electronic files, and generate documentation for leadership review and approval.
• Maintenance & Repair (M&R) Coordination and Reporting
• Prepare monthly M&R Coordination reports, detailing project status, cost, scope, modifications, completion percentages, and logistics support updates.
• Maintain contract data and documentation, ensuring compliance with government reporting requirements.
• Track and prepare task order documentation to ensure the accurate execution of M&R projects.
• Monitor and report funding status, utilizing Federal purchase cards for expenditure tracking.
• Administrative Support & Coordination
• Serve as the first point of contact for PMO leadership, streamlining communications and task prioritization.
• Coordinate travel arrangements, meeting logistics, expense reporting, and documentation processing.
• Develop and maintain memoranda, policies, and procedures to ensure compliance and high-quality documentation.
• Assist with training coordination efforts and onboarding of new contractor personnel.

Necessary Skills and Knowledge:

• Expertise in administrative support, financial tracking, and acquisition management.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), SharePoint, SAP, and TRIRIGA.
• Ability to manage sensitive data, ensuring accuracy and regulatory compliance.
• Excellent communication and stakeholder engagement skills for cross-functional collaboration.

Minimum Qualifications:

• A bachelor's degree or equivalent is required
• Experience in maintenance & repair coordination, procurement, and contract management.
• U.S. Citizenship required
• Must participate in a federal background investigation
• Clearance: Public Trust

Pay and Benefits

The salary range for this position is $90,000 to $125,000 annually.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.