Job Details

General Administrative Specialist – Job Description

**Job Title:** General Administrative Specialist

**Location:** TPP Tech – San Diego, CA

**Department:** Quality, Regulatory, and Business Operations

Position Summary

TPP Tech is seeking a proactive and highly organized General Administrative Specialist to provide cross-functional support across our Quality, Regulatory, and Business Development teams. This role will contribute to ensuring compliance with regulatory processes, support internal and external documentation needs, assist in financial analysis, and play a critical role in the preparation of client proposals. The ideal candidate will be a strong communicator, proficient in Microsoft Excel, Word, and PowerPoint, and comfortable working in a fast-paced pharmaceutical environment.

Key Responsibilities

• Support the Quality and Regulatory teams with administrative tasks, document control, and compliance tracking.
• Assist in the preparation, formatting, and submission of regulatory documentation and proposals.
• Organize and maintain electronic and physical files for audits, training records, SOPs, and regulatory communications.
• Contribute to business development efforts by helping prepare customized proposals, budgets, and PowerPoint presentations.
• Perform basic financial analysis in Excel, including cost comparisons, budgeting support, and tracking spending against forecasts.
• Coordinate internal communications and meeting logistics between departments.
• Create and maintain organized tracking systems and dashboards in Excel or other tools as needed.
• Communicate professionally with internal team members, partners, and clients.

Qualifications

• Bachelor's degree in Business Administration, Finance Life Sciences, or related field (or equivalent experience).
• 1-2 years of administrative or operational experience in a regulated industry (pharmaceutical, biotech, medical device, etc.).
• Proficient in Microsoft Office Suite, with advanced Excel skills (e.g., formulas, pivot tables, charts).
• Strong written and verbal communication skills.
• Detail-oriented with excellent organizational and time management abilities.
• Able to manage sensitive information with discretion and confidentiality.
• Comfortable working independently and collaboratively across multiple departments.

Preferred Attributes

• Experience supporting Quality Assurance or Regulatory Affairs departments.
• Familiarity with cGMP and FDA documentation requirements.
• Experience preparing financial models or business proposals.
• Ability to thrive in a fast-paced, deadline-driven environment.