Job Details
Administrative Secretary
2025-09-27 County of San Diego San Diego,CA
Description:
If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.
EDUCATION AND EXPERIENCE
1. One year of full-time secretarial experience at the level of Administrative Secretary I in the County of San Diego;
OR,
2. Two (2) years of progressively responsible full-time experience performing a wide range of administrative support duties;
OR,
3. Completion of an administrative, office, or front desk certificate program from a recognized community or business college; AND one year of the required experience.
Note: An associate degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency, may substitute for one (1) year of the experience listed above.
The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age, and race. This process helps contribute to a fair and equitable selection process, leading to a more diverse and inclusive workforce.
The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.
Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.
CONDITION OF EMPLOYMENTAs part of the County of San Diego's pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Note: current County employees may be excluded from this process.
EVALUATION
Qualified applicants will be placed on a six (6) month employment list based on scores received during the evaluation of information contained in their employment and supplemental applications. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.
Note: Reasonable accommodation may be made to enable a qualified individual with a disability to perform the essential functions of a job, on a case-by-case basis.
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.
Veteran's Preference PolicyThe County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.
Military Skills TranslatorDo you need assistance translating your military experience into civilian experience? This tool can help!
The County of San Diego and its employees embrace the vision of a just, sustainable, and resilient future for all. Our values include integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our as well as our commitment to serve everyone, to build a that will create a County that works for all.
Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset, and our customers are our number one priority.
Click here to see the Non-Management Benefits Summary (NMG-NCL)
01
Select the following option(s) that most accurately reflects your background in terms of your paid work experience and completed college education.
Please ensure your responses to the following questions are is described in the work history section of the application.
Transcripts and/or education documents must be attached to the application for consideration.
02
Describe your relevant paid (non-intern/volunteer/trainee) experience. Include the following information:1) Job title(s)2) Employer name(s)3) Dates of employment4) A brief description of dutiesIf you do not have experience, please indicate N/A.
03
Indicate which of the following secretarial duties in office support that you have experience in. Check all that apply.
04
Indicate which of the following computer applications/software that you are proficient. Check all that apply.NOTE: If you are invited to interview, you may be required to demonstrate your skill level via performance test on any of the applications/software programs listed.
05
Would you consider working for a law enforcement agency?
06
How did you hear about this recruitment? Please make only one selection.
07
If you answered, "Job Fair/Career Event" or "Other" to the question above, please indicate where you first heard about this job opportunity. If this does not apply, please indicate "n/a" below.
Required Question
Salary: $54,059.20 - $66,372.80 Annually
Location : County of San Diego, CA
Job Type: Regular - Full time
Job Number: 25275708
Department: Sheriff
Division: Law Enforcement Support
Opening Date: 09/25/2025
Closing Date: 10/5/2025 11:59 PM Pacific
Job Summary
Work In and For Your Community!
The County of San Diego is hiring for
Administrative Secretary II
FUTURE SALARY INCREASE
** June 2026 - 4.60% increase to base pay (3.50% Across-the-Board + 1.10% Market Adjustment)
** June 2027 - 4.10% increase to base pay (3.00% Across-the-Board + 1.10% Market Adjustment)
Administrative Secretary II performs a wide variety of secretarial and administrative duties to support County managers and division chiefs. This role may take and prepare minutes of meetings; prepare correspondence, memoranda, reports, board letters, implement department policy, etc. using computer applications that include the use of email, word processing, spreadsheets, and special databases; schedule appointments and coordinate meetings, including virtual meetings (Teams, Zoom, etc.); maintain office supply inventories, order supplies, and validate deliveries; make and reconcile procurement card transactions. In the Sheriff's Office, Administrative Secretary II may supervise staff.
to review the job description, including minimum qualifications, examples of duties, working conditions, etc.
The current vacancies are in the Sheriff's Office; however, the list established from this recruitment may be used to fill future vacancies in other departments.
HIRING PROCESS AND TIMELINEThe timeline for this recruitment is outlined below. Please note that dates are approximate and are dependent upon the successful completion of each step of the process.
- Job Offer and Background Process begins: Shortly after the interviews. Note: Current County employees may be excluded from additional background screening.
- Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.
- Anticipated Start Date: Start date will be based upon successful completion of background or other mutually agreed upon date
If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.
EDUCATION AND EXPERIENCE
1. One year of full-time secretarial experience at the level of Administrative Secretary I in the County of San Diego;
OR,
2. Two (2) years of progressively responsible full-time experience performing a wide range of administrative support duties;
OR,
3. Completion of an administrative, office, or front desk certificate program from a recognized community or business college; AND one year of the required experience.
Note: An associate degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency, may substitute for one (1) year of the experience listed above.
The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age, and race. This process helps contribute to a fair and equitable selection process, leading to a more diverse and inclusive workforce.
The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.
Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.
CONDITION OF EMPLOYMENTAs part of the County of San Diego's pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Note: current County employees may be excluded from this process.
EVALUATION
Qualified applicants will be placed on a six (6) month employment list based on scores received during the evaluation of information contained in their employment and supplemental applications. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.
Note: Reasonable accommodation may be made to enable a qualified individual with a disability to perform the essential functions of a job, on a case-by-case basis.
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.
Veteran's Preference PolicyThe County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.
Military Skills TranslatorDo you need assistance translating your military experience into civilian experience? This tool can help!
The County of San Diego and its employees embrace the vision of a just, sustainable, and resilient future for all. Our values include integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our as well as our commitment to serve everyone, to build a that will create a County that works for all.
Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset, and our customers are our number one priority.
Click here to see the Non-Management Benefits Summary (NMG-NCL)
01
Select the following option(s) that most accurately reflects your background in terms of your paid work experience and completed college education.
Please ensure your responses to the following questions are is described in the work history section of the application.
Transcripts and/or education documents must be attached to the application for consideration.
- I have at least one (1) year of full-time secretarial experience at the level of Administrative Secretary I for the County of San Diego
- I have at least two (2) years of progressively responsible full-time experience performing a wide range of secretarial duties
- I have successfully completed an administrative, office, or front desk certificate program from a recognized community or business college; AND, I have at least one year of progressively responsible full-time experience performing a wide range of secretarial duties
- I possess an associate's degree or higher from an accredited U.S. college or university, or a certified foreign studies equivalency (at least 30 semester units of completed college level coursework) AND I have at least one year of progressively responsible full-time experience performing a wide range of secretarial duties
- None of the above
02
Describe your relevant paid (non-intern/volunteer/trainee) experience. Include the following information:1) Job title(s)2) Employer name(s)3) Dates of employment4) A brief description of dutiesIf you do not have experience, please indicate N/A.
03
Indicate which of the following secretarial duties in office support that you have experience in. Check all that apply.
- Taking and preparing meeting minutes.
- Establishing and maintaining office files.
- Typing correspondence, memoranda, reports, or board letters.
- Creating spreadsheets, charts, graphs, or other visual displays.
- Coordinating time, place, and arrangements for meetings, including virtual meetings (Teams, Zoom, etc).
- Working with or handling confidential documents.
- Maintaining calendars and scheduling appointments.
- Making, monitoring, and reconciling procurement card transactions.
- None of the above.
04
Indicate which of the following computer applications/software that you are proficient. Check all that apply.NOTE: If you are invited to interview, you may be required to demonstrate your skill level via performance test on any of the applications/software programs listed.
- Timekeeping (UKG, Paychex, ADP, etc)
- Word processing (Microsoft Word, Google Docs, etc)
- Spreadsheets (Microsoft Excel, Google Sheets, etc)
- Presentations (Microsoft PowerPoint, Google Slidedeck, etc)
- Email and calendaring (Microsoft Outlook, Gmail/Calendar, etc)
- Video conferencing and/or messaging (Microsoft Teams, Skype, Slack, etc)
- Cloud-based document storage and sharing (Sharepoint, OneDrive, Google Drive, etc)
- I do not have experience with any of the computer applications listed above.
05
Would you consider working for a law enforcement agency?
- Yes
- No
06
How did you hear about this recruitment? Please make only one selection.
- County of San Diego website
- GovernmentJobs.com
- Job Fair/Career Event
- Careers in Government
- County of San Diego social media
- County Employee
- County of San Diego Employee Resource Group (ERG)
- Diversity-based agency, publication, or resource
- Military or veterans-based resource
- Friends or family
- Voice & Viewpoint
- Other
07
If you answered, "Job Fair/Career Event" or "Other" to the question above, please indicate where you first heard about this job opportunity. If this does not apply, please indicate "n/a" below.
Required Question