Job Details

**Watch the 3-min video to learn about Whova's culture**

Whova is hiring a Workplace Operations Assistant who will help with vendor relations, procurement process, inventory management, facility management, and other related business and people operations. 1+ years of related experience and a Bachelors degree are required. Working in the San Diego office is required.

Whova revolutionizes event engagement and attendee networking by providing the Whova mobile app and event management software for conferences and trade shows globally every day.

Whova is a fast-growing company with brand-name customers, including US-Bank, Stanford, LOreal, Hilton, LEGO, Vetafore, NASA, IKEA, TEDx, etc. We are proud to receive the San Diego Business Journals Best Places to Work in San Diego award , 5 years in a row. We also won the Fastest Growing Private Companies award for 3 years. More recently, we won Event Technology Awards Best Product Team Award , and Global Top Rated Product Award . Currently, we are named as G2S Global Top 50 Best Software .

How You Will Make an Impact

• Responsible for general office management tasks.
• Coordinate with external vendors and service providers for office-related services (e.g., maintenance, catering, office supplies).
• Help manage the procurement process, including new vendor search and comparison, negotiation, purchase order handling, and tracking of deliveries.
• Track office and inventory status, ensuring adequate stock levels of supplies and equipment, accurate reconciliation, and timely repairs and replacements, etc.
• Assist the HR/ finance teams in executing office-based events, new hire onboarding logistics, lunch catering, shipping, invoicing, customer interactions, and more.
• Work with IT team for software purchases, negotiations, renewals, documentation, installations, internal communications, etc.
• Support day-to-day facility operations, including maintenance requests, equipment tests, identifying and handling safety and compliance issues.
• Coordinate office moves, expansion projects, office equipment installation and repairs, and other workspace planning.
• Provide general administrative support for business operations across all departments and help improve office policies and procedures to enhance overall efficiency.

Necessary Skills and Experience

• 1+ years of experience in workplace operations, office management, and administrative roles
• Business negotiation, problem-solving skills
• Strong organizational and time-management skills, detail-oriented, self-disciplined, and self-learning
• Initiative and proactive; willing to work hard and take feedback
• Business acumen and the ability to professionally interact with people inside and outside the company
• Strong work ethic with a high desire to accomplish assigned objectives successfully
• Ability to multitask in a fast-paced office environment with well-honed time-management skills
• Required Education: Bachelors Degree

What You Will Gain

• Salary: $45K-$46K per year, based on experience in facility and equipment management, business operations and office administration.
• 18 days/year paid time off/sick leave in addition to paid holidays
• Fast-growing career potential
• In-office gym
• Fun, upbeat, and collaborative office environment
• Two company-provided lunches a week and Bagel Wednesdays!
• Working from home every Friday

How to Apply: Please submit your resume and a detailed description of your qualifications (...@whova.com).

How to Apply?

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Send your resume to ...@whova.com , we'll be in touch with you soon.

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