Job Details

Overview

Hill International is seeking a Document Control Specialist in San Diego, California.

Responsibilities

• Create and update program and project team documents and subsequent versions for multiple programs.
• Integrate known processes into Standard Operating Procedures (SOP).
• Responsible for records management from initiation to archival.
• Create routine and as-needed reports, such as summaries of outstanding items in project/program, key milestones and close-out preparation.
• Coordinate tasks with other Document Control Specialists.
• Analyze project documentation for compression opportunities and identify developing problem areas for close-out.
• Advise management of risks that may affect projects and reporting.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to prescribed standards, SLAs, and templates.
• Report project updates of group directly to manager and other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Support project management team to maintain timely and effective change management processes and procedures.
• Create summary and detailed project reports for management and project team members including analysis of delays and outstanding processes and procedures.
• Assess gaps and key requirements for meeting deadlines.
• Monitor and facilitate business process improvement changes or process changes in the DMS.
• Provide consistent and standardized training for all new and existing team participants.
• Act as an agent for change in the companys DMS implementation and complete transition.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
• Provide mentorship to Document Control Assistants/ Trainers.
• Support continuous improvement activities and change management.

Qualifications

• High school graduate required.
• Bachelor's degree in construction management, engineering, or related field from an accredited program or equivalent years of experience.
• 2-4+ years of direct work experience with a degree, or 4-8 years direct or relevant experience without a degree.
• Experience managing projects or a portfolio worth $1 10 million and experience with EPC projects.
• Proficient in Office 365 and a Document Management System such as SharePoint Online, Procore, Oracle Unifier, OpenText, etc.
• Effective communication to diverse audiences verbally and in writing; able to present to large groups and work well in one-on-one and group settings requiring excellent interpersonal skills.
• Hybrid work schedule; must be local to San Diego.

Salary range: $60,000 - $90,000. The offered salary will be based on the applicant's qualifications, education, experience, and work location.

Benefits may include Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurance, Business Travel Accident Insurance, Short-Term Disability, Long-Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Hospital Indemnity Insurance, Paid Time Off (PTO), Holidays, 401(k) Retirement Savings Plan, and additional programs.

Note: This posting is for a current opening; responsibilities and requirements may be subject to change. EEO statement where applicable.