Job Details

Senior Budget Analyst

Department of Homeland Security Region 9 (Western Region)

Full-Time

Position Description

The Senior Budget Analyst will support the federal client's financial management and senior‑level staff by analyzing, tracking, and monitoring accounting functions in the Federal Financial Management System (FFMS). Tasks include a variety of budgetary, analytical, technical, and administrative functions for substantive organizational programs and support activities. The analyst must apply generally accepted accounting principles to diverse tasks and clearly communicate accounting and budget information to all levels of staff.

Required Skills

• Advanced proficiency in Microsoft Office programs (Excel, Word, Access, Outlook, Visio, PowerPoint).
• Proficiency in Adobe and the ability to learn federal clients' applications after training.
• Clear and effective communication of accounting and budget information.
• Application of generally accepted accounting principles.

Desired Skills

• Experience with FFMS and proprietary databases.
• Familiarity with DHS/FPS invoice procedures and SOPs.
• Ability to perform fundamental analysis of security and financial data.
• Experience supporting law enforcement, security, compliance, or inspection programs.
• Ability to assist users with software, hardware, and automation issues.

Job Duties

• Perform record keeping, reporting, and other duties in support of government programs.
• Compile, maintain, and verify data, lists, and reports.
• Gather and develop resource materials for law enforcement and inspection programs.
• Update manuals, maintain bulletin boards, and manage filing systems.
• Monitor records; enter and analyze data; generate management reports.
• Create, store, and retrieve documents, including spreadsheets, databases, and graphics.
• Sort and maintain records per approved file plans or numbering systems.
• Analyze security and accounting data; reconcile accounts; draft reprogramming documentation.
• Review invoices, verify data, and ensure sufficient funds are obligated.
• Facilitate invoice approval; create FFMS receiving tickets.
• Assist CORs with invoice corrections and uploads to WebView.
• Maintain FM151 vendor payment reconciliation report; submit expense reclassifications.
• Initiate, estimate, process, and reconcile Security Work Authorizations (SWAs).
• Verify and process accounts receivable and reimbursable agreement transactions.
• Analyze regional revenue and expenditures across funding sources.
• Conduct Monthly Billing Analysis, SWA Analysis, Spend Plan reviews, and 1/12th billing analysis.
• Monitor Undelivered and Unliquidated Orders.
• Prepare and maintain accounting summary reports.
• Create G514 commitments; review obligations and change orders; generate analysis reports (CM040, FM151, PM020, FM140, FM085).
• Submit G514s and documentation to Consolidated Contract Group (CCG), adhering to deadlines.
• Assist with contract and obligation closeout.
• Support CORs and the budget team with documentation for PSO services and security projects.
• Assist with financial submissions, reconciliation, and close‑out of yearly appropriations.
• Develop unfunded security countermeasure packages for the Acquisition Review Board.
• Process official travel documents in Concur, track travel funding.
• Maintain and modify Exhibit 1 for guard contracts per CO/COR service requests.
• Perform budget administrative duties for RMB and the Security Operations Branch.
• Draft special research requests and statistical products.
• Retrieve financial system data; apply statistical methods for analysis.
• Prepare technical presentations, process program data.
• Verify cost estimates and consolidate funding requests.
• Review and analyze financial and budgetary expenditures.
• Draft, edit, calculate, and print various documents (reports, graphs, statistics, tables).
• Resolve account discrepancies and support accurate invoicing.
• Track and analyze fund expenditures and disbursements.
• Communicate with management and staff to support daily operations.
• Verify prior year SWA funding status, support audit responses.
• Certify undelivered orders and complete special projects.
• Submit reclassification requests through the Supervisory Budget Analyst or the Financial Program/Cost Analyst.

Experience and Education Qualifications

• Bachelor's degree and 24 credit hours in finance, quantitative methods, or accounting.
• Minimum four (4) years of experience in federal financial policy, procedures, regulations, and systems.

Work Location

• Full-time at a federal client site in San Diego, California