Job Details

Property Administrator

Robert Half is seeking a highly organized and detail-oriented Property Administrator on behalf of our client in the commercial property management industry. This is a fantastic opportunity to join a leading organization known for excellence and innovation. The ideal candidate will possess strong organizational and administrative skills and a commitment to providing exceptional support in the management of commercial properties.

Job Summary: The Property Administrator will provide essential administrative and operational support to the property management team. The role involves assisting with tenant communication, managing day-to-day operations of the property, and maintaining accurate records to ensure the smooth functioning of the property management team.

Key Responsibilities:

• Maintain and update property records, including lease documents, tenant correspondence, vendor contracts, and compliance documentation.
• Serve as the first point of contact for tenant inquiries, addressing concerns promptly and professionally.
• Assist in coordinating property repairs and maintenance, including liaising with vendors and service providers.
• Monitor and manage accounts receivable, ensuring rent payments are accurate and timely.
• Prepare monthly financial reports, expense summaries, and other required documentation for internal and external stakeholders.
• Assist with tenant move-in and move-out processes, including inspections and documentation.
• Maintain an organized filing system for property-related records, contracts, and communications.
• Support the property management team during budget preparation, annual audits, and other related processes.
• Monitor insurance certificates, licensing, and regulatory compliance for property operations.
• Provide administrative support for tenant meetings, property tours, and other events.

Requirements:

• 2+ years of administrative, property management, or real estate experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and property management software (such as Yardi, MRI, or similar systems).
• Highly organized with the ability to prioritize tasks and meet deadlines.
• Basic understanding of property management and lease administration processes.
• Excellent interpersonal skills and ability to resolve tenant concerns in a friendly and professional manner.
• Proven ability to work independently and collaboratively in fast-paced environments.