Job Details

Join to apply for the Senior Administrative Analyst role at San Diego Association of Governments (SANDAG).

1 day ago Be among the first 25 applicants.

Role

The Senior Administrative Analyst will work as part of SANDAG's Office of the Independent Performance Auditor (OIPA) to help ensure OIPA is effective and efficient in their administrative operations and intergovernmental responsibilities. The position will provide complex professional, analytical, and administrative support for the OIPA, the SANDAG Audit Committee, and provide general administrative audit and investigative support.

Office of the Independent Performance Auditor

On January 1, 2018, a new California Assembly Bill (AB 805) required the creation of the Audit Committee and an Independent Performance Auditor (IPA) position. The IPA leads the Office of the Independent Performance Auditor (OIPA) and has the authority to conduct performance audits of all departments, offices, boards, activities, and programs of the consolidated agency. OIPA is currently a 10‑person independent oversight function expected to grow to 12 positions by fiscal year 2028. Performance audits are conducted in compliance with Generally Accepted Government auditing standards (GAGAS). OIPA's audits can include reviewing compliance with the agency's administrative policies, procedures, and local, state and federal regulations; audits of funding, revenue streams, capital projects, expenditures, enterprise risk management, public procurement practices, various transportation projects and programs, and other regional planning programs and initiatives that impact the region.

Job Responsibilities

• Provide complex and routine administrative, analytical, and professional support to the OIPA.
• Provide sophisticated calendar management for IPA.
• Provide administrative and communications support to Audit Committee Chair as needed.
• Prepare written, oral, and visual reports; format, review and proof draft reports and information from OIPA team members, ensuring applicability, accuracy, and appropriate grammar.
• Plan and coordinate information sharing and outreach initiatives to SANDAG, consultants, and the public at large to educate and provide information regarding OIPA including the Whistleblower program; respond to requests for information.
• Act as a liaison and provide support to the Audit Committee and BOD for all OIPA matters. Support and participate in meetings with committees, outside agencies, and organizations, and/or community groups; provide information and respond to inquiries from Audit Committee and Board members; schedule and coordinate various meetings with Audit Committee, Board members, and agency staff; ensure timely submission of OIPA related reports and documents; coordinate agenda setting/meeting minutes/actions/attendance.
• Manage all aspects of OIPA's office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as OIPA grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of OIPA.
• Coordinate procurement of services; gather data for specifications, cost estimates, and scope of work; participate in preparation of request for proposals including vendor/consultant selection criteria; ensure consultants are delivering services on time and within budget.
• Update and maintain systems and database applications for OIPA program area; assist with the development and implementation of new or revised programs, policies, procedures, and methods of operation; recommend and implement enhancements; ensure effective systems and services are in place.
• Support the development of complex, comprehensive manuals; develop and present various training sessions for OIPA program area.
• Publish OIPA Recommendation Dashboard and maintain quarterly.
• Maintain the department's primary purchase card; prepare and maintain all documentation required for micro purchases.
• Prepare annual OIPA budget for presentation to the Audit Committee in December. Track encumbrances and prepare periodic budget-to-actual reports.
• Other projects/duties as assigned for the overall benefit of OIPA.

Typical Qualifications

• Bachelor's degree with major coursework in Public Administration, Business Administration, or a related field.
• Three years of progressive professional program and administration experience in areas such as business/office services, executive office management, or project and contract management.
• Experience performing complex professional administrative and analytical functions in program administration; auditing or contract experience preferred; familiarity with federal, state, and local policies, procedures, laws, regulations, and administrative and departmental policies and procedures.
• Experience with the development of scopes of work, independent cost estimates, project budgets and schedules, and performing contract administration functions.
• Demonstrated experience researching, compiling, and analyzing data and information; ability to prepare meaningful summary reports from assembled data; ability to analyze data and make appropriate recommendations.
• Strong writing skills and the ability to communicate technical information effectively, both orally and in writing; experience preparing clear and concise reports, participating in the development of procedures and policies.
• Knowledge of public meeting procedures and familiarity with the Ralph M. Brown Act; experience attending meetings to record minutes and summarize actions is desirable.
• Demonstrated ability to read and interpret documents such as statements, budgets, contracts, and reports.
• Demonstrated experience maintaining tracking and reporting systems using spreadsheets, databases, and other software.
• Strong computer skills and proficiency with the Microsoft Office suite, especially Excel, and other PC and cloud-based applications.