Job Details

Description

Are you a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being the go-to person for keeping operations running smoothly? We're looking for an Administrative Assistant to join our growing specialty contracting company. This is a hands-on role where you'll support multiple teams, interact with clients and vendors, and help maintain the heartbeat of our office.

You'll be part of a hardworking, energetic, and collaborative team that values integrity, growth, and excellence. If you're someone who takes initiative, communicates clearly, and enjoys solving problems, this is a great opportunity to grow your career in a dynamic and supportive environment.

Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate team members.
• Communicate professionally and effectively, and provide excellent customer service to clients
• Filling Employee Material requests (Supply Requisitions)
• Greets visitors and callers, and handles their inquiries.
• Maintain physical electronic filing systems (SharePoint, Internal filing system)
• Maintain office and common area cleanliness (Take out trash daily, make coffee, notify purchaser when items are low)
• Maintain and operate office copiers, arrange for repairs when equipment malfunctions (making sure printers have paper).
• Phone system operation
• Provide administrative support for all teams (San Diego, Anaheim, Phoenix)
• Report directly to the office manager
• Scanning bills, maintaining organization in an electronic filing system
• Stocking and monitoring inventory (must be able to move and lift materials 10-20 lbs weekly)

Qualifications

What We're Looking For:
• A self-starter with the ability to maintain confidentiality with sensitive information
• Self-motivated, can work alone and with the team
• Fits in with our company culture
• Follows our core values of Integrity, Growth, Teamwork, Excellence, and Empowerment
• Willing to take on a variety of tasks
• Ability to multitask, meet deadlines, and take on new responsibilities
• Excellent verbal and written communication skills with the ability to interpret and explain complex data
• Ability to work in a fast-paced environment
• Education: A high school diploma is required
• Minimum of 1-2 years of experience supporting a team
• Proficient in MS Office (Word, Excel, Outlook & Teams)
• Excellent communication and correspondence skills
• Bilingual (Spanish/English)
• Experience within the construction, Commercial Cleaning, or Cleaning Industry fields is preferred, but not required