Job Details

Overview:

Provide administrative assistance to the Transportation Department and Site Manager as required.

Primary Responsibilities:

• Assist in the preparation of shipping documentation for International & Domestic Shipments
• Upload correspondence for all shipments into the database (Automated Export System, Commercial Invoices, Packing Slips, Equipment Shipping Reports)
• Maintain departmental funding report (In MS Excel & MS Access format)
• Assists management in the handling of all federal contract reporting
• Communicates with Vendors to schedule task
• Uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.
• selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.
• Assists in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.
• Chooses among widely varying methods and procedures to process complex transactions;
• Selects or devise steps necessary to complete assignments.

Supervisory Responsibilities:

None

Education and/or Experience:

• High School Diploma
• Extensive administrative experience

Knowledge, Skills, and Abilities:

• Advance Microsoft Office Skills (Access, Excel, Outlook & Word)
• Proficient written and verbal skills
• Ability to learn database
• Assist in the receipt of merchandise and shipments when requested

Certificates, Licenses, Registrations:

None

Security Clearance:

N/A

Physical Demands:

Ability to lift 50lbs on occasion

Occasionally assist in the Shipping & Receiving departments

Travel:

N/A

Work Environment:

Office environment mostly, but will interact with staff on warehouse floor.