Job Details

Administrative Operations & Security Coordinator

Accelint is a mission-driven technology company focused on strengthening national security and supporting critical industries. We build the technologies that help operators and organizations see what's happening, make faster and better decisions, take action with confidence, and stay ready for what comes next. Our work includes advanced sensors, autonomous systems, mission command and control software, AI-enabled training and simulation, and tools that improve logistics, maintenance, and overall readiness.

For nearly 30 years we have supported military and civilian agencies across the Department of Defense, U.S. allies and partners, and essential industries. When you join Accelint, your work directly contributes to protecting national security and strengthening the systems our society depends on.

Venator Solutions is a high-tech small business division of the ACCELINT family of companies specializing in unique data fusion, tracking, signal processing, and sensor automation technologies.

We are seeking a highly organized, detail-oriented professional to serve in a hybrid role as Administrative Operations & Security Coordinator in support of a Department of Defense (DoD) contracting environment. This position is responsible for ensuring smooth day-to-day office operations, providing executive administrative support, and assisting with the management of the company's industrial security program in compliance with U.S. government regulations.

Duties & Responsibilities

Office Management

• Oversee daily office operations to ensure efficiency and professionalism
• Manage office supplies, equipment, and vendor relationships
• Coordinate facility maintenance and workspace organization
• Serve as the primary point of contact for internal office needs
• Develop and maintain office procedures and policies

Administrative Support

• Provide direct administrative support to leadership and program teams
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence
• Maintain organized filing systems (physical and digital)
• Assist with onboarding and offboarding processes for employees
• Handle sensitive and confidential information with discretion

Assistant Facility Security Officer (AFSO) Duties

• Support the Facility Security Officer (FSO) in administering the company's security program in accordance with the National Industrial Security Program Operating Manual (NISPOM)
• Assist with personnel security processes, including clearance tracking, visit requests, and onboarding cleared employees
• Maintain accurate security records and databases (e.g., DISS/NBIS)
• Coordinate security briefings, debriefings, and training for employees
• Support compliance with DoD and government security requirements
• Assist with document control and classified material handling procedures
• Participate in security audits and inspections
• Office-based with occasional interaction in secure environments
• May require handling of classified materials in controlled settings

Required Qualifications

• Active Secret clearance or ability to obtain and maintain one
• 3+ years of experience in office administration or similar role
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to handle sensitive and classified information responsibly

Preferred Qualifications

• Experience in a DoD contracting or government environment
• Familiarity with NISPOM and industrial security practices
• Experience supporting or serving in an AFSO or security-related role
• Knowledge of DISS, NBIS, or similar security systems

The pay range for this role is: $70,000-77,000 USD per year (San Diego, CA)