Job Details

Overview

Admin Contractor - Calendar Support + Site Coordinator

Required tasks

• Provide administrative assistant support including calendar management, meeting coordination, and travel scheduling
• Serve as a central point of contact for building operational needs; this includes hardware and supplies management, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits
• Plan and execute team offsites and events
• Build strong working relationships with leaders and their teams
• Collaborate with globally distributed admin and functional teams

Recommended qualifications

• Minimum 3+ years of administrative assistant experience, technology industry preferred
• Demonstrated discretion and sound judgment when handling confidential and sensitive information
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Proficiency in Calendar and Numbers
• Outstanding written and verbal communication skills

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.