Job Details

Job Title: Senior Administrative Assistant

Location: San Diego, CA 92121 (Onsite)

Assignment Duration: Through September 27, 2026

Pay Rate: $35.00 per hour

Overview

We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leadership (Director level and above). This role requires strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The ideal candidate is experienced in handling confidential information, coordinating complex logistics, and driving administrative efficiency.

Key Responsibilities

• Provide advanced administrative support to a Director, Sr. Director, or above
• Manage complex calendars for multiple senior leaders, prioritizing schedules and optimizing time management
• Prepare and edit correspondence, reports, spreadsheets, and presentations with strong attention to detail and accuracy
• Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and expense reconciliation
• Support daily office operations including purchase orders (iProc), PCard transactions, expense reports, and vendor coordination
• Act as a point of contact for internal and external communications, including screening and responding to emails
• Organize and coordinate meetings, events, conferences, and team-building activities, including those involving external stakeholders
• Maintain files, office supplies, and administrative systems
• Identify opportunities to improve processes and implement solutions that enhance efficiency
• Provide guidance to team members on company policies and procedures

Qualifications

• Bachelor's degree

OR

• Associate's degree and 2+ years of Administrative Assistant or related experience

OR

• High School Diploma (or equivalent) and 4+ years of Administrative Assistant or related experience

Preferred Qualifications

• Experience supporting Director-level leadership or higher
• Experience working in a global, matrixed organization

Skills & Competencies

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with collaboration tools such as SharePoint, Microsoft Teams, and OneDrive
• Strong organizational, multitasking, and prioritization skills
• Excellent verbal and written communication skills
• Ability to handle confidential information with discretion
• Strong problem-solving skills and ability to work independently with minimal supervision
• Professional presence with the ability to interact effectively with senior leadership

Level of Responsibility

• Operates independently with minimal supervision
• Exercises sound judgment in decision-making, often impacting broader teams
• Influences organizational processes and supports leadership decision-making
• Handles complex tasks requiring planning, prioritization, and problem-solving

This is an excellent opportunity for an experienced administrative professional looking to support senior leadership in a dynamic and collaborative environment.