Job Details

7-month contract

This position is a LOA coverage role and is not expected to convert into a permanent opportunity.

Key details:

The Admin Partner will support two VPs, with a primary focus on calendar management.

We are looking for someone personable, professional, and equipped with strong communication skills.

Responsibilities: Reports to VP and/or above and typically supports a department, function or site. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics. Prepares reports by collecting and analyzing information. Answers, screens and directs telephone calls. Provides information by answering questions and requests. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes, reconciles and submits expense reports in Concur. Acts as an ambassador – internally & externally, exhibiting a positive attitude and living our values. Demonstrates strong business partnership with multiple departments, functions, sites or leaders. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes. Implements practices to increase productivity and where appropriate, effectively manages communications. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Handles details of a highly confidential and critical nature. Organizes and plans a variety of events including conferences and meetings.

Requirements: Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration. Ability to demonstrate professional presence to engage effectively with customers/partners at executive level. Must have a high level of proficiency in Outlook, Word, Excel and Power Point. Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.