Job Details

Job Title: Administrative Assistant

Location: San Diego, CA
Duration: 4+ Month Contract

Role Summary

Provides advanced administrative support to senior leadership (Director+), handling travel, calendars, communications, and office operations in a fast-paced environment.

Top Skills (Must Have)

• Office operations: iProc, P-card, expenses, vendor coordination, supplies
• Complex travel coordination (domestic & international, visas, expenses)
• Email management (internal/external, senior leadership exposure)
• Event/meeting coordination (conferences, team events, vendors/customers)

• Support Directors/Sr. Directors with daily admin tasks
• Manage complex calendars and prioritize schedules
• Prepare reports, presentations, and correspondence
• Coordinate travel, meetings, and events
• Maintain office processes, records, and vendor tracking
• Ensure compliance with policies and procedures

• Bachelor's OR
• Associate's + 2+ years admin experience OR
• High School + 4+ years admin experience
• Strong MS Office (Outlook, Word, Excel, PowerPoint)
• Experience with SharePoint, Teams, OneDrive
• Strong communication, organization, and multitasking skills
• Ability to work independently with confidential information

• Experience supporting senior leadership (Director+)
• Experience in global/matrixed organizations