Job Details

RECON Environmental, Inc. is a small company of specialists representing one of the most established environmental consulting service firms in southern California. We are employee-owned and hard-working, but with a casual and collaborative work environment. We offer the right candidate a team-oriented, caring environment, which is client-focused, flexible, and always striving to provide high-quality service to our clients.

Position Summary

We are currently seeking a Proposal Coordinator to support the development, submission, and completion of proposals under the direction of the Proposals Manager. This role is best suited for someone who enjoys working within established processes, keeping projects organized, and producing polished, detail-oriented work. This is a regular, full-time position based in our San Diego (Mission Valley) office.

Responsibilities – What You'll Accomplish

• Support and coordinate the proposal process by organizing schedules, tracking deadlines, and maintaining materials under the guidance of the Proposals Manager.
• Assist with preparing, formatting, and assembling proposals to meet RFP requirements and company standards.
• Track proposal requirements and ensure all components are complete and submitted on time.
• Compile and organize content, graphics, and support materials from internal teams.
• Support client interview preparation through coordination and formatting of presentation materials.
• Follow established processes and contribute to maintaining organized systems and materials.
• Other duties as assigned.

Experience and Qualifications for Success

• Two to five years of experience in a professional office or administrative environment, preferably in proposals.
• Proficiency in MS Office Suite, especially Word, Excel, and PowerPoint.
• Familiarity with RFPs, RFQs, or compliance-based documents.
• Familiarity with Adobe Acrobat Pro.
• High attention to detail and ability problem-solve and adapt.
• Ability to manage multiple tasks and deadlines with consistency and accuracy.
• Reliable, responsive to direction, and open to feedback.
• Collaborative, professional, and team-oriented with a positive attitude.

Desired Qualifications

• Bachelor's degree in Business Administration, Journalism, English, or a related field.
• Experience supporting proposals in environmental consulting, AEC, or other professional services setting.
• Experience with QorusDocs or similar proposal automation tools.
• Experience performing light copyediting and proofreading compliance-based documents, focusing on grammar, consistency, abbreviations, and accuracy.

Why Join RECON Environmental?

• ESOP Ownership – become a shareholder and directly benefit from company success.
• Top Workplace 2020-2025 – ranked #5 among small companies in San Diego, with a focus on work/life flexibility.
• Supportive Culture – we value work/life balance, inclusion, and environmental stewardship.
• Meaningful Work – contribute to projects that restore habitats, protect endangered species, and shape sustainable communities.

What We Offer

• Collaborative, mission-driven culture.
• Flexible work schedule and supportive environment.
• Professional development and career advancement opportunities.
• Comprehensive benefits package including medical, dental, vision, PTO, holidays, and 401(k) matching.
• Competitive salary commensurate with experience.

How to Apply

• Submit your resume and cover letter with salary requirements to maranibar@reconenvironmental with ‘Proposal Coordinator” in the subject line.