Job Details

Job Description:

Position : Administrative Assistant(Part Time)

Location : San Diego, CA

Duration : 12 Months

Total Hours/week :20.00( Hours per Day : 4)

Description:

• Part time admin assistant who can support the finance group
• Flexible hours, but preference for mornings.

• Top skills for this position: Sense of urgency/proactive attitude and detail orientated.
• Necessary Skills:
• Demonstrated ability to make independent decisions, detailed oriented, and effective oral and written communication, and interpersonal skills.
• Effective analytical and problem solving skills.
• Administrative tasks include; scheduling meetings and travel, calendar management (booking meetings, conference rooms, etc.), preparing PowerPoint presentations and reports, database maintenance, maintaining filing system and office supply inventory.
• Proficient in Word and Excel. Proficient in SAP for purchase order creation.
• Provides support on correspondence and presentations. Manage and coordinate all arrangements for meetings held both internally and externally.
• Complete projects and presentations using (PowerPoint, Word and Excel). Additional project work as required.
• Manage travel arrangements; both domestically and internationally, including air, hotel, ground transportation, and expense report submissions.
• Organizing and maintaining department and other files.
• Effective analytical and problem solving skills.
• Responsible for key dates and internal event planning as necessary.
• Governing the organizational space for the department to ensure highly efficient working environment that remains clean and ordered.

Job Duties:

• Centralized office supplies ordering/mgmt.
• Travel arrangements
• Resolving meeting conflicts
• Expense reports
• Org charts management
• Opening tickets with IT for onboarding
• Welcoming new hires – campus walk; new hire packet; orientation; systems access; introductions to key personnel, etc
• Maintain a Dept-wide ICE tracker
• Coordinating resumes/interviews/calendars for open roles
• Coordinating events – recognition events, team-building, catered lunches, Town Halls, etc.

Qualifications:

• High School Diploma or some college or secretarial education required.
• The successful candidate will have supported executive level positions in the past and have at least 2 years of experience supporting senior business leaders.
• Individual must be highly motivated and organized and willing to accept additional responsibility as required by the position.
• Organized, self-starter who can work independently.
• Excellent follow through skills.
• Team player with excellent communications skills (written and verbal, proofreading skills).
• Excellent computer skills. Experienced in compiling presentations. Spreadsheet and/or financial analysis skills preferred.
• Experience with Word processing, PowerPoint and Microsoft Outlook and Microsoft Office skills are essential.
• Experience with SAP and Concur highly preferred
• Managing multiple priorities and demonstrating independent thinking