Job Details

Job Title: Administrative Assistant (Contract)

Location: Lakeside, CA (Onsite)

Duration: 4 Months (Possibility of extension/conversion)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Pay Rate: Up to $22/hr

Job Overview:

We are seeking a detail-oriented Administrative Assistant to support daily operations for route settlement and financial processing activities. This role plays a key part in ensuring accuracy, compliance, and smooth coordination with delivery and finance teams.

Key Responsibilities:

• Process daily route transactions (cash/checks) and record in SAP
• Audit delivery documents to ensure compliance with company policies
• Track and resolve route variances within 48 hours in coordination with supervisors
• Maintain and update records using Excel and internal systems
• Prepare daily bank deposits and support reconciliation activities
• Monitor trends and provide reports on variances and compliance issues
• Assist with training/coaching delivery teams on documentation and cash handling
• Coordinate office supplies and support administrative needs
• Liaise with finance teams for reporting and issue resolution
• Track and follow up on NSF (non-sufficient funds) payments

Required Skills & Qualifications:

• Prior administrative or clerical experience preferred
• Basic knowledge of accounting/bookkeeping concepts
• Strong data entry and data verification skills
• Proficiency in Microsoft Excel, Word, and Outlook
• High attention to detail and strong organizational skills
• Ability to work independently and meet deadlines

Nice to Have:

• Experience with SAP or similar systems
• Familiarity with delivery/logistics or DSD processes
• Experience in reporting and reconciliation

Thanks